People Coordinator

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Locations: New York

Mind Gym’s People team works together to attract, hire, develop and retain the key to Mind Gym’s incredible success – our people.
We are looking for a US People Coordinator to support the team in driving business performance through development and delivery of HR initiatives which align with Mind Gym’s goals, vision and vibrant working culture.
This is an excellent opportunity to shape your career in the HR/Talent space, working with senior leaders across multiple teams in a fast paced, high growth organisation.

What’s the job?


  • Owning all People administrative tasks, including those relating to US employment changes – producing any required contract/letters, updating internal systems and reflecting changes in payroll
  • Providing administrative support as needed on ER issues
  • Analysing HR data and maintaining HR monthly metrics report, working with the People Partner to provide narrative
  • With guidance from the People Partner, executing routine immigration matters such as secondments and visa applications
  • Ensure that employee 3-month reviews and probation processes are fully completed for all new joiners
  • Managing all US benefits and payroll administration
  • Responsible for administering all L&D activity; including session planning and scheduling, comms to employees, creating calendar invites, tracking attendance and feedback
  • Manage ad hoc daily questions
  • Work with Talent Partners to generate and manage all offer documentation for potential employees
  • Coordinating all aspects of new hire onboarding; sending welcome pack, completing reference checks, administering required data entry into appropriate systems, completing all first day documentation, leading Intro to Benefits and Mind Gym 101 meetings, assist line managers with creation of onboarding plans
  • Ad hoc Talent Acquisition special project administration support, e.g. Mind Gym EVP and Glassdoor
  • Management of the Careers inbox for the US
  • Maintaining TA data and metrics on Lever and our internal systems
  • Maintain up to date knowledge of US employment law


About you:


  • A HR/People Administrator who is looking to make the next step into a People Coordinator position with 1-2 years of professional experience
  • Experience working in a fast-paced environment, ideally a high growth, small or medium sized business
  • Experience of using an HRIS or CRM system (desirable)
  • Strong analytical skills, including advanced excel knowledge (i.e. pivot tables, etc)
  • Attention-to-detail and quality in all tasks and interactions
  • Can-do attitude, happy to step outside role as needed
  • Someone with great organisational skills and a proactive use of initiative in all tasks
  • Graduate degree (HR or Business degree is desirable


What we will deliver:

Mind Gym became a Plc in 2018 and with that, a commitment to finding and serving the best-in-class talent in our space. Talent is at the top of our leadership’s agenda and they have dedicated incredible resources, energy and support to help us thrive – hence our team’s exponential growth this year.
This is a unique opportunity to work within a global, high-performing HR/Talent team at a leading expert in the field of human capital. The demands are high; but we promise in turn, you’ll learn from the absolute best in the industry. We’ll stretch you. We’ll support you. We’ll challenge you. And we’ll help you flourish within your career in Talent.
If this something you would be great at, we would love to hear from you.
Mind Gym provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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